US Army JM&L LCMC Acquisition Center

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Credit Card Technical Support

Help Desk

GPC Operating Procedure dated 14 Jan 2013

Government Purchase Card Handbook

Credit Card Process Overview

Responsibilities

How To Obtain a Card

Points of Contact

CREDIT CARD PROCESS OVERVIEW: The purpose of the credit card is to simplify Small Purchase (SP) and improve cash management practices by:

Streamlining payment procedures
Reduce administrative costs
Improve Cash management practices
Improve management control

The credit card implemented a new process called the Credit Card Program, which is totally automated, reducing the average processing time from 30 days to two days, promoting quality, low cost purchases, using built-in, automated, internal controls while adhering to regulatory and statutory requirements and standard automated financial and supply systems. This new process and its benefits are now being shared with other Army commands.

RESPONSIBILITIES:

Agency Organization Program Coordinator (A/OPC): is the person responsible for the overall Purchasing Card Program administration.

Serves as primary contact for cardholders and liaison between cardholders and Government Purchase Card (GPC) Services.
Sets up new card holder accounts/determines the necessity and purpose of each card.
Assists in card usage and problem resolution.
Ensures cardholder confidentiality.
Develops and provides training, distribute training & policy manuals to cardholders & other participants.

Card Holder: Government employees who are issued GPC (Government Purchasing Cards).

Maintain card security to prevent unauthorized charges against the account.
Obtain receipts at the point of purchase; retain receipts and charge slips and keep monthly transaction log.

Billing Officials (BO): Verifies cardholder purchases are for official government use.

Maintain original cardholder statements and receipts
Review and certify reconciled Cardholder Statements
Verify cardholders receive training and policy manuals

Verify Cardholders receive training and policy manuals.

HOW TO OBTAIN A CARD:

2. Requests should come from the Billing Officials email account to the A/OPC Deborah Townsend to include the following:

Name of Individual, Office symbol, and phone number
Why Nominated needs a GPC Government Purchase Card and will verify individuals trustworthiness and reliability in carrying out responsibilities inherent in holding a GPC.
New cardholder limits will be set no higher than the micro-purchase limit of $3,000
Based on a reasonable estimate of what the Cardholder needs to buy as part of the activity mission & function

POINTS OF CONTACT:

Agency/Organization Program Coordinator – Deb Townsend

Acquisition Center, ACC NJ-OE BLDG. 10B 973-724-3198

Alternate, Agency Program Coordinator – Thomas Incera

Acquisition Center, ACC NJ-OE Bldg. 973-724-2092

SAP - Reconciliation

Mike Ward - 973-724-4977

Affirmative Procurement (AP)

Jason Huggan- 973-724-6713

Tom Selecki - 973-724-5818

IT - Electronic Communications(Cell Phones, Pagers, Beepers, Blackberries, etc.)

Denees Ross - 973-724-3663

NS/FSS

Ginny Antonelli - 973-724-2824